Some more simple steps to protect and keep your businesses and client’s data secure.
Is your wireless network Secure?
Don’t make online transactions when using public or free Wifi.
Only make online transactions (such as online banking) on a secure network. Your information and funds could be at risk if you use an unsecured network.
Be careful about oversharing on social media
Never disclose personal information and be aware of whom you are interacting with online.
If your business has a social media presence you should consider what information is appropriate to share.
Information you share publicly can be used by scammers to impersonate you or your business. Impersonators may send emails to trick your staff into providing sensitive information or releasing funds incorrectly.
Regularly monitor your accounts for unusual transactions or activity
Check your accounts for transactions or posts you did not make (including bank accounts, portals and social media).
If you receive an email alerting you to unexpected changes on your account you should not click on any hyperlinks or log on to the companies website.
What you should do is check those accounts and contact the business by phone.
PO Box’s are the best way to ensure your business mail is not stolen
Consider using a secure PO Box, as mail theft is a leading cause of identity theft and fraud.
Only download secure programs and do not click attachments where you don’t know if they are legitimate
Many businesses have been affected by programs that contain malware that can infect your computer. These programs which include ransom-ware can either lock your files until you pay a criminal, or be used to harvest your sensitive information.
One safeguard is to ensure you (and your staff) download only authorised and legitimate programs. Do not open attachments or download programs where you suspect the program is not legitimate.
Ensure you have physical access to your data and devices restricted
Secure your electronic devices wherever you are, your information can be stolen in an instant. In some situations, you won’t even know it was stolen.
Make sure you:
- don’t leave your business or personal information unattended
- make sure any phones or tablets have password protection
- store portable storage devices (thumb and hard drives etc) securely when not in use
- restrict physical access to your server and computers
- set up a screen saver on all computers with a lock screen after a time limit
Contact Downs Accounting for a discussion about your cyber security of your accounting and taxation records today!
